Guidelines for Potential Regional Co-ordinators:


As a Regional Co-ordinator (RCO), you are expected to organise a minimum of 6 hours CPD per calendar year. These meetings are offered to both members and non-members of BVNA (discounted rates are provided for BVNA Members), enabling you to build a community of veterinary nurses in your region.

In order to cover the costs of these meetings, RCOs charge delegates ‘door money’. Door money covers the cost of any venue hire, catering costs, speaker’s fee and any misc. expenses such as administration, printing, postage etc. Some companies are happy to provide financial sponsorship towards the meetings and/or even a speaker depending on the topic of the meeting.

Regional Co-ordinators are not expected to be out of pocket as a result of running a region, however it would be expected that you would need to pay out for some small expenses and claim these amounts back. Venue hire and catering can be invoiced directly to the BVNA office if the venue is happy to do this.

The BVNA Office team assist you with invites, e-mailshots, advertising and any general queries you might have. So it’s important to remember help is always there!


Moodle is a learning platform designed to provide educators, administrators and learners with a single robust, secure and integrated system to create a personalised learning environment and this is the system of communication used by RCOs, BVNA Council, the BVNA Office and RCO Team Leader alongside emails. Full instructions will be provided on how to navigate yourself around Moodle and you will provide updates when any new comments or discussions have been posted. In some cases, responses to emails are required more urgently than others, so as a guide, we would expect you to access and respond to emails and Moodle at least twice weekly (Mon – Fri).

BVNA RCO of the Year Competition

Bayer Animal Health kindly sponsor the BVNA RCO of the Year competition. This is a competition whereby all BVNA RCOs are automatically entered into a competition which rewards them for their efforts in organising meetings throughout the Council Year (October to September) using a points system. The RCO who accumulates the most points is the winner and will be announced during the Awards Ceremony on the Friday morning at BVNA Congress. The winning RCO will receive £1000 sponsorship for their region to help fund further meetings PLUS £200 vouchers for themselves. We also award a runners-up prize of £50 vouchers.

You will be issued with competition forms which you are asked to hand out to every delegate who attends a meeting you hold and ask them to kindly complete the forms with their feedback and hand back to you at the end of the meeting. You then send these back to the office along with all your other paperwork after your meeting.

BVNA Congress

Every year in October BVNA hold their annual congress and as a thank you for your hard work during each year, you will be invited by the current RCO Team Leader to congress. The RCO AGM takes place at Congress (usually on Saturday afternoon), and the BVNA Council AGM is held on the  Sunday, both of which you will be expected to attend. Shared accommodation (with another RCO) is provided along with a ticket for the Saturday evening dinner dance. BVNA will also cover your travelling expenses.

Regional Co-ordinator’s Annual General Meeting

Every year the RCO AGM is arranged so all regional co-ordinators can meet up, review the last twelve months, and look forward/plan together for the next year. The AGM always coincides with our Annual Congress, and is normally held over lunch and early Saturday afternoon (subject to change) at the congress venue.

RCOs should have fun and the role should be an enjoyable experience!

If you are interested but would like to receive more detailed information along with an application form then please contact RCO Team Leader Donna Lewis:

We look forward to hearing from you and you hopefully joining the team!